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Employment Type: Full-time Permanent
Location: Remote (Pakistan)
Working Hours: 8 AM to 4 PM (London Working Hours) 12 PM to 8 PM (PST)
Salary: As Desired

 

WHO ARE WE?

Remotely Hires Pvt. Ltd is a leading off-shoring consultancy firm dedicated to assisting UK-based businesses in outsourcing their operations to Pakistan. Our team of professionals, specializing in sales development, marketing, and account management, prioritizes a remote-first approach to ensure success. We are driven to create a significant impact on businesses from a distance, just as we do for agencies worldwide.

Job Overview – Admin Support Specialist

We are looking for Admin Support Specialists who are enthusiastic and creative. This position will lead you toward being the Operations Manager of an international business. If your profile matches even 60 % to the description below we will encourage you to apply because we have training systems in place to polish up your skills.

Job Description:

Communication and Collaboration:

  • Facilitate effective communication between team members and external contacts through email, virtual meetings, and online collaboration tools.
  • Schedule, organize, and coordinate virtual meetings, ensuring all participants have the necessary information and technical support.

Time and Task Management:

  • Efficiently manage and update digital calendars, coordinating appointments, deadlines, and team schedules.
  • Prioritize and manage tasks, deadlines, and schedules to optimize workflow for remote team members.

Data Management and Reporting:

  • Accurately input and maintain data, prepare reports, and create/update documentation as required.
  • Monitor and track expenses, prepare expense reports, and assist in budget management for remote operations.

Administrative Support:

  • Manage and respond to emails on behalf of the executive or team, ensuring timely and appropriate communication.
  • Provide remote administrative support to clients and internal team members, addressing inquiries and resolving issues.
  • Draft and edit business correspondence, reports, and presentations remotely as required.
  • Conduct online research on various topics to support decision-making and project requirements.

File and Database Management:

  • Maintain organized and accessible electronic files, ensuring confidentiality and easy retrieval of information.
  • Update and manage databases remotely, ensuring accuracy and completeness of information.

Procurement and Office Supplies:

  • Monitor and coordinate the procurement of virtual office supplies for remote team members.

Technical Support:

  • Assist in resolving technical issues related to remote work setups, ensuring seamless virtual operations.

General Administrative Support:

  • Provide general remote administrative support, including virtual assistance with tasks such as scanning, photocopying, and document organization.

Must Haves:

  • Uninterrupted quiet working space
  • Fast computer/laptop
  • Business casual every day
  • A good quality camera
  • High-speed internet access 5 Mbps or faster
  • Power backup (in case you don’t have power backup we will arrange your space in co-working spaces)

Why should you join us?

You want to work in an organization where you can give your best effort and improve your skills. You possess empathy and can place yourself in the shoes of the people you interact with. You have a sense of humour and know when it’s appropriate to use it. You have good verbal English communication skills with either a U.S. or UK accent. You can take your thoughts and express them in easily understandable language. You’re capable of conveying your messages in a friendly, accurate, and jargon-free manner. Other competencies we are looking for include:

  • Critical Thinking
  • Time Management
  • Specialist Focus
  • Organizing
  • Priority Setting
  • Problem Solving
  • Professional Composure

I have applied, what’s next now?

Once you’ve applied, sit back, and relax. You can expect to hear back from us within 5 working days. Our recruitment team will call you up on the provided contact number for initial screening. Good luck!

Perks & Benefits:

  • Medical Insurance
  • Permanent Employment Status
  • Provident Fund
  • Internal Job Opportunities
  • Annual Leaves
  • Leaves Encashment
  • Referral Bonus
  • Work from the comfort of your home and save on the commute stress
  • Access to a 24/7 co-working spaces
  • Exposure to international clients and their practices
  • Employee performance-based bonuses
  • Professional Development Training

 

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